November Meeting Agenda
- Secretary
- 51 minutes ago
- 8 min read
REGULAR MEETING AGENDA
MATTITUCK PARK DISTRICT
THURSDAY, NOVEMBER 18, 2025 - 6:00 PM
Presiding Commissioners Kevin Byrne, Chairman
Denise Geis, Deputy Chair
Alexandra Getches, Commissioner
Chris Shashkin, District Clerk
Lyle Girandola, Treasurer
Abigail Field, Recording Secretary
Ben Heins, Facilities Manager
Ben Johnson, District Counsel
Agenda is Subject to Change
PUBLIC COMMENT SESSION ON AGENDA ITEMS
All other comments regarding non-agenda items
will be held at the end of the meeting.=
Please limit comments to no more than 5 minutes
Call to Order
Pledge
· EXECUTIVE SESSION WITH REGARD TO THE EMPLOYMENT OF PARTICULAR PEOPLE
6:30 pm: Public Portion Begins
· COMMISSIONERS’ REPORTS
· TREASURER’S REPORT – L Girandola
· CLERK’S REPORT – C Shashkin
· FACILITY MANAGER’S REPORT – B Heins
· MANAGEMENT CONSULTANT’S REPORT – A Field
Second Executive Session scheduled for 7:30 pm; whatever remains of the agenda will resume at 8 pm
· EXECUTIVE SESSION WITH REGARD TO THE EMPLOYMENT OF PARTICULAR PEOPLE
DISCUSSION
RESOLUTIONS
Approval of 10/16/25 Meeting Minutes presented via email
Moved by
RESOLUTION 2025-67
RESOLUTION APPROVING BILL REGISTERS AND
AUTHORIZING PAYMENT OF CURRENT BILLS FOR NOVEMBER 2025
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the Bill Registers submitted by the Treasurer at the November 6 and November 20, 2025, meetings and further authorizes payment of the current bills.
RESULT: Motion by
RESOLUTION 2025-68
APPROVING THE EASTER EGG ORDER FROM AYERS DISTRIBUTING COMPANY
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the order of 6,000 toy-filled eggs from Ayers Distributing Company, located at 1119 Staghorn Trail, Nicholson, Georgia 30565 in the amount of $894 for the Park District sponsored 2025 Easter Egg Hunt.
RESULT: Motion by
RESOLUTION 2025-69
RESOLUTION TO PUBLISH A REQUEST FOR PROPOSALS FOR LANDSCAPING SERVICES AT MATTITUCK PARK DISTRICT PROPERTIES FOR 2026
WHEREAS, the Board of Commissioners of the Mattituck Park District are committed to maintaining the health, beauty, and utility of its properties, all of which require landscape maintenance services through the year;
WHEREAS, a Request for Proposal (RFP) must be published to invite qualified contractors to submit their proposals for consideration by the Mattituck Park District; and
WHEREAS, said RFP will outline all relevant details of the project, including scope, specifications, timelines, and submission requirements, in accordance with the standards and procedures customary to municipal park district projects;
NOW, THEREFORE, BE IT RESOLVED, that the Board of the Mattituck Park District hereby authorizes the creation and publication of a Request for Proposals (RFP) to be published for the contract for landscaping services for 2026.
RESULT: Motion by
RESOLUTION 2025-70
RESOLUTION TO PUBLISH A REQUEST FOR PROPOSALS FOR IRRIGATION SERVICES AT MATTITUCK PARK DISTRICT PROPERTIES FOR 2026
WHEREAS, the Board of Commissioners of the Mattituck Park District are committed to maintaining the health, beauty, and utility of its properties, two of which require irrigation services throughout the year;
WHEREAS, a Request for Proposal (RFP) must be published to invite qualified contractors to submit their proposals for consideration by the Mattituck Park District; and
WHEREAS, said RFP will outline all relevant details of the project, including scope, specifications, timelines, and submission requirements, in accordance with the standards and procedures customary to municipal park district projects;
NOW, THEREFORE, BE IT RESOLVED, that the Board of the Mattituck Park District hereby authorizes the creation and publication of a Request for Proposals (RFP) to be published for the contract for irrigation services for 2026.
RESULT: Motion by
RESOLUTION 2025-71
RESOLUTION TO PUBLISH A REQUEST FOR PROPOSALS FOR PLUMBING SERVICES AT MATTITUCK PARK DISTRICT PROPERTIES FOR 2026
WHEREAS, the Board of Commissioners of the Mattituck Park District are committed to maintaining the health, beauty, and utility of its properties, several of which require plumbing services throughout the year;
WHEREAS, a Request for Proposal (RFP) must be published to invite qualified contractors to submit their proposals for consideration by the Mattituck Park District; and
WHEREAS, said RFP will outline all relevant details of the project, including scope, specifications, timelines, and submission requirements, in accordance with the standards and procedures customary to municipal park district projects;
NOW, THEREFORE, BE IT RESOLVED, that the Board of the Mattituck Park District hereby authorizes the creation and publication of a Request for Proposals (RFP) to be published for the contract for plumbing services for 2026.
RESULT: Motion by
RESOLUTION 2025-72
AMENDING RESOLUTION 2025-11 SETTING HOURLY WAGES FOR 2025
WHEREAS, the Board of Commissioners of the Mattituck Park District set hourly wages on 9th January 2025, under Resolution 2025-11; and
WHEREAS, it has been brought to the Board’s attention that the hostess position was not included in this resolution;
NOW, THEREFORE, BE IT RESOLVED, that the District Clerk and appropriate District staff are authorized and directed to update personnel and payroll records and take all actions necessary to implement this amendment, provided that nothing in this resolution shall be construed to supersede or conflict with any applicable civil service requirements, collective bargaining agreements, payroll procedures, or other governing law; and be it further
RESOLVED that the Secretary shall enter this amendment into the official minutes and file of the Mattituck Park District and that Resolution 2025-11 is hereby amended to read:
RESOLUTION 2025-11
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the hourly wages for the following employee positions effective January 1, 2025 through December 31, 2025:
Maintenance Mechanic II $31.20 /hour
Maintenance Mechanic I $24.00 /hour
Custodian $20.80 /hour
Administrative Assistant/District Clerk $62,40.00/annum
Hostess $16.65/hour
Security Guard $29.12/hour
RESOLUTION 2025-73
RESOLUTION MEMORIALIZING THE COMMISSIONERS’ DECISIONS GRANTING THE USE OF BREAKWATER BEACH FOR A VOLLEYBALL TOURNAMENT AND CHINESE AUCTION CO-SPONSORED BY THE MATTITUCK PARK DISTRICT
WHEREAS, the Board of Commissioners of the Mattituck Park District was asked by North Fork Beach Volleyball Inc. to permit a volleyball tournament and Chinese auction on the 10th August 2024 and 9th August 2025 at Breakwater Beach that would repeat in every key respect the successful event in 2023 authorized pursuant to resolution 2023-65; and
WHEREAS, for the same reasons as presented in 2023, the Board was in agreement to waive any fee for the use of park premises predicated on the charitable nature of the event and thus to co-sponsor the event pursuant to the same terms and conditions as in 2023;
THEREFORE, BE IT RESOLVED that the Board hereby memorializes its approval of the use of Breakwater Beach for the tournament and auction fundraiser in 2024 and 2025 on the dates noted.
RESULT:
RESOLUTION 2025-74
RESOLUTION MEMORIALIZING THE COMMISSIONERS’ ACCEPTANCE OF A BID FOR THE DISTRICT’S 2010 FORD RANGER TRUCK
WHEREAS, the Mattituck Park District passed Resolution 2024-92 authorizing the posting of a Legal Notice to sell a surplus truck,
WHEREAS, at a Special Meeting on 6th February 2025 the Mattituck Park District received a single bid by the required due date and time for the white 2010 Ford Ranger truck, VIN1FTKR1AD9APA51026, from Pete’s Earthworks & Marine Construction in Peconic, LI for $605, and
WHEREAS, at that Special Meeting the Commissioners unanimously accepted the bid as recorded in the minutes of that Special Meeting,
BE IT RESOLVED that the Commissioners hereby memorialize their unanimous acceptance of the bid and their authorization to the District Clerk to accept payment and convey title to Pete’s Earthworks & Marine Construction.
RESOLUTION 2025-75
RESOLUTION ACCEPTING RESIGNATION OF JENNIFER SICKLER
WHEREAS, District Custodian Jennifer Sickler has submitted her resignation from employment with the Mattituck Park District and
BE IT RESOLVED, the Commissioners of the Mattituck Park District accept Jennifer Strickler’s resignation effective 29th August 2025.
RESOLUTION 2025-76
RESOLUTION NOTING TERMINATION OF EMPLOYMENT OF EMPLOYEE 188
WHEREAS, the employment of Employee 188 was terminated by the District, and
WHEREAS, the Board has been informed of that action and desires to note such termination in the District’s official records;
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby notes and ratifies the termination of employment of Employee 188, effective 24th May 2025.
RESOLUTION 2025-77
RESOLUTION AUTHORIZING INCREASED HOURS FOR JESSICA McLOUGHLIN
WHEREAS, District Custodian Jessica McLoughlin is currently employed by the Mattituck Park District; and
WHEREAS, the Board wishes to authorize Ms. McLoughlin to assume additional hours to cover the vacancy created by the resignation of Jennifer Sickler;
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorizes Jessica McLoughlin to work up but not to exceed thirty-four (34) hours per week, effective immediately and in accordance with all applicable New York State civil service and labor law requirements.
RESOLUTION 2025-78
AMENDING RESOLUTION NO. 2023‑69 TO CORRECT SCRIVENER’S ERROR AND MEMORIALIZE THE HIRING OF RYAN EUCEDA
WHEREAS, by Resolution No. 2023‑69 adopted June 15, 2023, the Board of Commissioners of the Mattituck Park District authorized the hiring of security guards for Breakwater Beach and events as needed; and
WHEREAS, the Board intended on June 15, 2023 to hire Gavin Dibble, Christian Figurniak, Raymond Ellis, Ryan Euceda, and Terrell Telemaque as security guards at the hourly rate of Twenty‑Eight Dollars ($28.00), but the name of Ryan Euceda was omitted from the text of Resolution No. 2023‑69 due to a clerical/scrivener’s error; and
WHEREAS, the Board wishes to amend Resolution No. 2023‑69 to reflect the Board’s original decision and to correct the clerical error;
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 2023‑69 is hereby amended to state that the Mattituck Park District hired Ryan Euceda as a security guard effective June 15, 2023, at the hourly rate of Twenty‑Eight Dollars ($28.00); and be it further
RESOLVED that this amendment is intended solely to correct a clerical error and to memorialize the Board’s original action as if Mr. Euceda had been expressly named in Resolution No. 2023‑69; and be it further
RESOLVED that the District Clerk and appropriate District staff are authorized and directed to update personnel and payroll records and take all actions necessary to implement this amendment, provided that nothing in this resolution shall be construed to supersede or conflict with any applicable civil service requirements, collective bargaining agreements, payroll procedures, or other governing law; and be it further
RESOLVED that the Secretary shall enter this amendment into the official minutes and file of the Mattituck Park District and that Resolution 2023-69 shall read as follows:
RESOLUTION 2023-69
RESOLUTION TO HIRE ADDITIONAL SECURITY GUARDS
FOR BREAKWATER BEACH
WHEREAS the Board of Commissioners of the Mattituck Park District deemed it necessary to hire security guards to work at Breakwater Beach, and events as needed: and
WHEREAS it was deemed necessary to have more than one security guard;
NOW, THEREFORE, BE IT RESOLVED that the Mattituck Park District hereby hires Gavin Dibble, Christian Figurniak, Raymond Ellis, Ryan Euceda, and Terrell Telemaque as security guards at the rate of Twenty‑Eight Dollars ($28.00) per hour.
RESOLUTION 2025-79
CO-SPONSORSHIP OF MATTITUCK-LAUREL HISTORICAL SOCIETY LECTURE SERIES
WHEREAS, the Mattituck-Laurel Historical Society held a successful fall and winter lecture series in the Veterans Beach Community Room in 2024-25 and wishes to hold it again in 2025-26, and the Commissioners support the lecture series,
WHEREAS, The Mattituck-Laurel Historical Society is a 501(c)(3) that provides valuable services to the residents of Mattituck-Laurel,
BE IT RESOLVED, the Commissioners of the Mattituck Park District, have decided it is in the best interests of the Mattituck Park District to cosponsor the lecture series.
RESULT: Motion by
RESOLUTION 2025-80
CO-SPONSORSHIP OF RYAN’S TEAM LACROSSE TOURNAMENTS
WHEREAS, Ryan’s Team is a 501(c)(3) that supports residents of Mattituck and Laurel and Southold Town more generally,
WHEREAS, Ryan’s Team holds a lacrosse tournament as its major fundraising event and wishes to hold it at Aldrich Lane Fields, and
WHEREAS, Ryan’s Team provides insurance the Mattituck Park District requires and otherwise meets the requirements the District imposes,
BE IT NOW RESOLVED, the Commissioners of the Mattituck Park District hereby memorialize their decisions to co-sponsor the 2nd Annual Ryan’s Team Lacrosse Tournament held on August 12, 2023 and the 3rd Annual Ryan’s Team Lacrosse Tournament held on August 2, 2025 at Aldrich Lane Fields.
PUBLIC COMMENT
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