March General Meeting, 2026

secretary7484
Mar 10
6 min read

GENERAL MEETING AGENDA Thursday, March 19, 2026 - 6:00 PM

PRESIDING COMMISSIONERS Kevin Byrne, Chairman Denise Geis, Deputy Chair Alexandra Getches, Commissioner

ALSO PRESENT Chris Shashkin, District Clerk Ben Johnson, Legal Counsel Lyle Girandola, Treasurer - Absent Jen Lew, Secretary Ben Heins, Facilities Manager

CALL TO ORDER

PLEDGE PUBLIC COMMENT – Agenda Items Members of the public wishing to comment on items listed on the agenda may do so at this time. Speakers are asked to limit comments to five (5) minutes.

PUBLIC COMMENT – Non-Agenda Items Comments on matters not listed on the agenda will be heard at the end of the meeting. Speakers are asked to limit comments to five (5) minutes.

COMMISSIONERS’ REPORTS – K Byrne, D.Geis, A.Getches

Mattituck Inlet Access & Shoreline Stability Initiative Update on outreach efforts, communications, and next steps.
Summer Concert Series update
July 4^th Celebration Additional Ideas: T-Shirts for sale, Photo Booth with props, Sept. 5: Beatlemania Lite.
Easter Egg Hunt – March 29
Movies in the park

TREASURER’S REPORT – L. Girandola Excused Absent

Bill Register
Financial Report

FACILITY MANAGER’S REPORT – B.Heins

CLERK’S REPORT – C.Shashkin

SECRETARY’S REPORT – J. Lew

Presentation of recent communications initiatives, including MPD Email Newsletter development. Review of proposed branding elements, including color palette, visual consistency for MPD materials, and design direction for upcoming communications.
Mattituck Inlet Committee – recommendations and invitations to join the committee

GRANT WRITER’S REPORT – J. Lew

Long Island Sustainable & Resilient Communities Funding Workshop – March 18, Hauppauge (attendance and overview).

RESOLUTIONS 2026-23 – 2026-28

RESOLUTION 2026-23 ACCEPTING THE BID AND AWARDING CONTRACT FOR WATER FILTRATION SYSTEM AT ALDRICH PARK TO MERMAID WATER SOLUTIONS

WHEREAS, the District duly advertised for sealed bids; and

WHEREAS, bids were publicly opened on February 26, 2026; and WHEREAS, Mermaid Water Solutions, 46950 County Road 48, Southold, NY 11971, was determined to be the lowest responsible bidder in the amount of $17,050; NOW, THEREFORE, BE IT RESOLVED, that the Board hereby awards the contract to Mermaid Water Solutions and authorizes the Chairman to execute all necessary documents.

RESULT: Motion by __________, seconded by __________. Motion carried. Resolution 2026-23.

RESOLUTION 2026 - 24 RESOLUTION AUTHORIZING ADDITIONAL HOURS TO JENIFER LEW FOR SECRETARY POSITION

WHEREAS, the Mattituck Park District previously approved an employment agreement for the position of Secretary; and

WHEREAS, the Board of Commissioners has reviewed the workload and operational needs of the district; and

WHEREAS, the Board has determined that additional hours are necessary to ensure timely completion of administrative, communications, and compliance-related duties;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners hereby authorizes an increase in the approved weekly hours for the Secretary position from 3.7 hours per week to 7 hours per week to account for additional duties for Communication Support; further, rate is revised to $28.22 per hour (from $27.00) reflecting the standard 4.5% merit increase for 2026. The revised compensation is to be paid as a fixed salary of $396 per pay period.

BE IT FURTHER RESOLVED that such increase shall be effective as of March 1, 2026, and

BE IT FURTHER RESOLVED that all other terms of the existing employment agreement shall remain unchanged.

RESULT: Motion by __________, seconded by __________. Motion carried.

RESOLUTION 2026 - 25

RESOLUTION AWARDING RFP FOR ARCHITECTURAL SERVICES FOR BAILEY BEACH LODGE TO JOHN FISCHETTI OF FISCHETTI ENGINEERING

WHEREAS, the Mattituck Park District issued a Request for Proposals (RFP) for architectural services related to improvements at Bailey Beach Lodge; and

WHEREAS, proposals were received and reviewed by the Board of Commissioners; and WHEREAS, the Board has determined that the proposal submitted by John Fischetti of Fischetti Engineering, located at 1725 Hobart Road, Southold, NY, is the most qualified and responsive to the District’s needs;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners hereby awards the RFP for architectural services for Bailey Beach Lodge to John Fischetti of Fischetti Engineering in the amount of $7,500.00; and

BE IT FURTHER RESOLVED that the Chairman is authorized to execute the agreement on behalf of the District.

RESULT: Motion by __________, seconded by __________. Motion carried.

RESOLUTION 2026-26 RESOLUTION AUTHORIZING LAND SURVEY SERVICES FOR BAILIE BEACH PROPERTY

WHEREAS, the Mattituck Park District requires an updated land survey of the Bailie Beach property for planning, permitting, and future project development; and

WHEREAS, the Board of Commissioners reviewed a proposal submitted by Ward Brooks, BTLS of LandSurveyLongIsland.com, located at 11 Ocean Avenue, Blue Point, New York 11715, for professional land surveying services; and

WHEREAS, the Board of Commissioners determined that the proposed services and cost are reasonable and necessary for District purposes;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby authorizes engagement of Ward Brooks, BTLS of LandSurveyLongIsland.com, to perform land survey services for the Bailie Beach property in the amount of $9,200.00; and

BE IT FURTHER RESOLVED, that Chairman Kevin Byrne is authorized to execute any necessary documents to carry out the services described.

RESULT: Motion by __________, seconded by __________. Motion carried.

RESOLUTION 2026-27 RESOLUTION ACCEPTING HOURLY RATE SCHEDULE FOR OUTSIDE COUNSEL ZUCKERMAN OF KEANE & BEANE, P.C.

WHEREAS, the Mattituck Park District from time to time requires the services of outside legal counsel for matters requiring specialized legal expertise; and

WHEREAS, the law firm of Keane & Beane, P.C., 534 Broadhollow Road, Suite 460, Melville, NY 11747, has provided a written engagement letter outlining the hourly billing rates for attorney and support staff services; and

WHEREAS, the Board of Commissioners has reviewed the proposed hourly rate schedule and determined the rates to be reasonable for the services to be provided;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby accepts the engagement terms and hourly rate schedule for outside counsel Zuckerman of Keane & Beane, P.C., as follows:

• $360 per hour for partner services • $330 per hour for other partners’ and counsels’ services • $285 per hour for associate attorney services • $175 per hour for legal assistants, including paralegals, recent law school graduates, summer associates, and legal interns

BE IT FURTHER RESOLVED, that legal services shall continue to be billed in six-minute increments (one-tenth of an hour) and that these rates do not include disbursements or additional charges that may be incurred in the course of representation.

RESULT: Motion by __________, seconded by __________. Motion carried.

RESOLUTION 2026-28

RESOLUTION AUTHORIZING THE HIRING OF BRIDGET RYAN AS LIFEGUARD

WHEREAS, the Mattituck Park District requires qualified lifeguard personnel to ensure the safety and supervision of park district beaches and waterfront areas during the 2026 season; and

WHEREAS, Bridget Ryan has submitted an application and has demonstrated the necessary qualifications, certifications, and experience required for the position of Lifeguard; and

WHEREAS, the Board of Commissioners has reviewed and approved the recommendation to hire Bridget Ryan for this role;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby authorizes the hiring of Bridget Ryan as a Lifeguard for the 2026 season at a total seasonal salary of $8,675, payable in accordance with the District’s standard payroll schedule and policies; and

BE IT FURTHER RESOLVED, that this represents an increase from the prior 2025 seasonal salary of $8,320, as approved by the Board; and

BE IT FURTHER RESOLVED, that this appointment is contingent upon the completion and submission of all required employment documentation and certifications.

RESOLUTION AUTHORIZATION OF EASEMENT AGREEMENT RELATED TO WOLF PIT LAKE (pending counsel confirmation).

WHEREAS, the Mattituck Park District (the “District”) owns and manages certain parklands and facilities for the benefit of residents of the District; and

WHEREAS, the Board of Commissioners has for some time discussed the establishment of an easement associated with the property commonly known as Wolf Pit Lake, in order to clarify access, property boundaries, and/or maintenance responsibilities; and

WHEREAS, District Counsel has worked with the appropriate parties to prepare easement documentation and a corresponding property map identifying the location and extent of the proposed easement; and

WHEREAS, the Board of Commissioners has reviewed the proposed easement agreement and the accompanying property map and finds that authorizing the easement is in the best interests of the Mattituck Park District and its residents.

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby authorizes the establishment of an easement related to the property known as Wolf Pit Lake, as described in the easement documentation and property map presented to the Board; and

BE IT FURTHER RESOLVED, that the Chairman of the Board is hereby authorized to execute the easement agreement and any related documents necessary to effectuate the easement, subject to review and approval by District Counsel; and

BE IT FURTHER RESOLVED, that the Recording Secretary is authorized and directed to maintain the executed easement agreement and related documents as part of the official records of the Mattituck Park District and to ensure any required filings are completed.

RESULT: Motion by __________, seconded by __________. Motion carried.

EXECUTIVE SESSION – Personnel