April 16, 2026 General Meeting

MATTITUCK PARK DISTRICT  REGULAR MEETING AGENDA

Thursday, April 16, 2026 - 6:00 PM

Presiding Commissioners Kevin Byrne, Chairman via Zoom

Denise Geis, Deputy Chair

Alexandra Getches, Commissioner  

Chris Shashkin, District Clerk          

Ben Johnson, Legal Counsel

Ben Heins, Facilities Manager

Jen Lew, Recording Secretary

PUBLIC COMMENT SESSION ON AGENDA ITEMS

All other comments regarding non-agenda items 

will be held at the end of the meeting

Please limit comments to no more than 5 minutes

CALL TO ORDER

PLEDGE

PUBLIC APPOINTMENTS 6:00 PM  RoofEval – Max Cohen, regarding Lodge Roof Inspection and his assessment

Representatives of Peconic Estuary Partnership, Turtleback Conservation Center

and Mattituck Yacht Club regarding, possible Culvert Daylighting Project on Peconic Bay Ave.

COMMISSIONERS’ REPORT – K.Byrne, D Geis, A Getches

• Mattituck Inlet: Discussion of current progress regarding the Mattituck Inlet Access & Shoreline Stability initiative, including community outreach, communications, and next steps.

• July 4^th Celebration Additional Ideas: T-shirt approval, Promotions, Sponsorship status

• FACILITY MANAGER’S REPORT – B Heins

• TREASURERS REPORT – K. Byrne

• CLERKS REPORT – C. Shashkin

• SECRETARY REPORT – J. Lew 

• Earth Day – Bay Avenue (April 23) A community planting day at Bay Avenue has been outlined for Earth Day, including an Adopt-a-Plot concept, planting support, and a simple educational handout on pollinators, planting, and maintenance of the specific plants at the pollinator garden. Seeking Board input, approval, and collaboration on scope, activities, and promotion (press and social). 

• Communications & Website Updates - Ongoing phased improvements to the District website:

• Phases 1 & 2 (Completed): Visual and structural updates including navigation improvements, typography adjustments, image scaling, and the development of a clearer, more accessible Events section with calendar-style visibility. 

• Phase 3 (In Progress): Restructuring core content areas for clarity and ease of use, including the Permit Page, with a focus on simplifying navigation, reducing redundancy, and improving readability. 

• Phase 4 (Planned): Introduction of a centralized “News/Updates” (blog-style) section to house public notices, meeting materials, and District communications in a more organized and searchable format. 

• Phase 5 (Planned): Comprehensive content audit across all pages, including accuracy, clarity, consistency, and spelling. This phase will also address consolidation of multi-page topics to improve usability and long-term maintenance.

Communications & Outreach

• Bailie Beach / Shoreline Project: 

• Reissuing press release and supporting materials to reflect status and progress. Updating visual assets and social media graphics to support public awareness and petition engagement. 

• Petition Update: Petition language will be revised to more clearly reflect shoreline conditions, including reference to jetty-related sediment flow impacts, to strengthen public understanding. 

• General Communications: Ongoing website and social media updates including Dog Park information, seasonal hiring, and general District announcements. 

• Meeting Communications: Continued effort to improve clarity, consistency, and completeness of meeting notifications across all platforms, including coordination of supporting materials when shared publicly.

EXECUTIVE SESSION: Employment of a particular person.  

RESOLUTIONS 2026-32

RESOLUTION APPROVING THE APRIL 2026 BILL REGISTER

WHEREAS, the Treasurer has presented the Bill Register for review, listing all claims and invoices submitted for payment; and

WHEREAS, the Board of Commissioners has reviewed the Bill Register and finds the claims to be appropriate and properly documented;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners hereby approves the Bill Register as presented; and

BE IT FURTHER RESOLVED, that the Treasurer is authorized to pay all claims listed therein.

RESOLUTIONS 2026-33 RESOLUTION AUTHORIZING THE INSTALLATION OF INTERNET SERVICE  AT BAILIE BEACH LODGE

WHEREAS, the Mattituck Park District maintains and operates Bailie Beach Lodge as a public facility for community use, events, and programming; and

WHEREAS, reliable internet access is necessary to support administrative operations, public safety communications, and event functionality; and

WHEREAS, the Board of Commissioners has determined that the installation of internet service, whether through a wired provider such as Optimum or a cellular/5G-based solution, is in the best interest of the District and its residents; 

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners hereby authorizes the installation of internet service at Bailie Beach Lodge; and 

BE IT FURTHER RESOLVED, that the Chairman is authorized to evaluate and select the most appropriate service option, including wired or cellular-based providers, and to execute any necessary agreements or contracts; and 

BE IT FURTHER RESOLVED, that the cost of such service shall not exceed $XXper month, unless otherwise authorized by resolution of the Board; and 

BE IT FURTHER RESOLVED, that all costs associated with installation and ongoing service shall be paid from the appropriate budget line item as determined by the Treasurer. 

RESOLUTION 2026-34 RESOLUTION AUTHORIZING THE PURCHASE OF AN ANNUAL SUBSCRIPTION TO ZOOM 

WHEREAS, the Mattituck Park District requires reliable virtual meeting and communication capabilities to support Board meetings, staff coordination, and public access; and 

WHEREAS, Zoom provides a widely used and effective platform for video conferencing, remote participation, and meeting management; and 

WHEREAS, the Board of Commissioners has determined that an annual subscription is a cost-effective and efficient solution for the District’s needs; 

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners hereby authorizes the purchase of an annual Zoom subscription; and 

BE IT FURTHER RESOLVED, that the total cost of the annual subscription shall not exceed $____, unless otherwise authorized by resolution of the Board; and 

BE IT FURTHER RESOLVED, that the Chairman is authorized to execute any necessary agreements or renewals related to this subscription; and 

BE IT FURTHER RESOLVED, that the cost shall be paid from the appropriate budget line item as determined by the Treasurer. 

RESOLUTION 2026-35 RESOLUTION ESTABLISHING COMMERCIAL DOCK USE FEES AT LOVE LANE 

WHEREAS, the Mattituck Park District owns and operates municipal dock facilities; and 

WHEREAS, the Board of Commissioners adopted a Commercial Dock Use Policy pursuant to Resolution 2026-30; and 

WHEREAS, the Board has determined the need to establish fees for such use; 

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners hereby establishes the following commercial dock use fee: 

Daily Use Fee: $_____ 

BE IT FURTHER RESOLVED, that all commercial use shall require a permit issued in accordance with said Policy; and 

BE IT FURTHER RESOLVED, that the Board may amend such fees from time to time by resolution. 

RESOLUTION 2026-36 RESOLUTION AUTHORIZING PUBLICATION OF LEGAL NOTICE FOR  REQUEST FOR PROPOSALS FOR DOCK REPAIR AT LOVE LANE 

WHEREAS, the Mattituck Park District has identified the need for repairs to the municipal dock located at Love Lane, Mattituck, New York; and 

WHEREAS, the Board of Commissioners has determined that it is in the best interest of the District clerk to solicit proposals for such work through a Request for Proposals (RFP) process; 

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners hereby authorizes the issuance of a Request for Proposals for dock repair at Love Lane; and 

BE IT FURTHER RESOLVED, that the District Clerk is authorized to publish the required legal notice in the official newspaper of the District and to take all administrative actions necessary to facilitate the RFP process. 

RESOLUTION 2026-37 RESOLUTION AUTHORIZING PART-TIME GARDENER POSITION 

WHEREAS, the Mattituck Park District has identified the need for ongoing landscape maintenance and care of District properties; and 

WHEREAS, the Board of Commissioners has determined that the engagement of a part-time gardener is necessary to maintain the appearance and condition of District grounds; 

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners hereby authorizes the engagement of a part-time gardener; and 

BE IT FURTHER RESOLVED, that said position shall be compensated at a rate of $24.00 per hour, for up to 50 hours per month; and 

BE IT FURTHER RESOLVED, that any hours in excess of 50 per month shall require prior approval by the Board of Commissioners; and 

BE IT FURTHER RESOLVED, that the Chairman is authorized to finalize hiring and related administrative details; and 

BE IT FURTHER RESOLVED, that compensation shall be paid from the appropriate budget line item as determined by the Treasurer. 

RESOLUTION AMENDING RESOLUTION 2023-38 

 RESOLUTION ADJUSTING HOSTESS HOURLY WAGE TO COMPLY WITH  NEW YORK STATE MINIMUM WAGE 

WHEREAS, the New York State minimum wage increased to $17.00 per hour effective January 1, 2026; and 

WHEREAS, the Mattituck Park District previously established a hostess hourly rate of $16.50 per hour; and 

WHEREAS, the Board of Commissioners has determined that an adjustment is necessary to ensure compliance with State law and maintain a consistent and practical wage structure; 

NOW, THEREFORE, BE IT RESOLVED, that the hourly wage for hostess positions is hereby set at $17.00 per hour, effective January 1, 2026; and 

BE IT FURTHER RESOLVED, that such compensation shall be paid from the appropriate budget line item as determined by the Treasurer. 

RESOLUTION 2026-39 RESOLUTION AUTHORIZING CONTRACT WITH RATSEY CONSTRUCTION  FOR WELLHEAD GUARDRAIL AND FENCING INSTALLATION 

WHEREAS, the Mattituck Park District has received guidance from Suffolk County requiring protective guardrails and fencing around wellhead infrastructure at the Aldrich site; and 

WHEREAS, the Board of Commissioners has reviewed quotes for the installation of such improvements; and 

WHEREAS, Ratsey Construction has submitted a proposal deemed acceptable and in the best interest of the District; 

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners hereby authorizes the engagement of Ratsey Construction for the installation of guardrails and fencing at the Aldrich wellhead site; and 

BE IT FURTHER RESOLVED, that the Chairman is authorized to execute any necessary agreements related to this work; and 

BE IT FURTHER RESOLVED, that the cost of such work shall be paid from the appropriate budget line item as determined by the Treasurer.